Privacy Policy

This Privacy Policy explains how we handle your personal data. It covers what data we collect, why we collect it, how we use it, who we share it with, and your rights regarding your data.
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We prioritize your privacy and ensure that all personal data is used in compliance with our obligations and your rights under national and international laws.
Specifically, our data processing practices comply with:
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• The Cypriot Law on the Protection of Natural Persons with Regard to the Processing of Personal Data and the Free Movement of Such Data of 2018 (Law 125(I)/2018), including any amendments or related legislation.
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• The General Data Protection Regulation (EU) 2016/679 (GDPR).
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This Privacy Notice applies to personal data collected through your interactions with our Website. This includes data gathered when you apply for a job, use our 'Contact Us' page, or simply visit our site. For detailed information specifically related to candidate data and job applications, please refer to our Candidate Privacy Notice.

This Website is operated by BrainRocket Limited, a Cypriot company with its registered address at 4 Promitheos St., 1st floor, 1065, Nicosia, Cyprus.
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BrainRocket Limited determines the means and purposes of processing your personal data and, therefore, acts as the "Data Controller" in terms of the applicable Data Protection Laws.
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Our Data Protection Officer can be contacted by email at dpo@brainrocket.com or by post at 4 Promitheos St., 1st floor, 1065, Nicosia, Cyprus.

• Information you provide to us directly, including when you communicate with us through our Website or participate in our events, marketing, and outreach activities.
• Information automatically collected including technical information about your interactions with our Website such as IP address, browsing preferences.
• Information from public sources, including information from public records and information you share in public forums, such as social media.
• Information from other third parties, including third-party service and content providers, entities we partner with to sell or promote products and services, and social media networks.

We may combine information that we receive from the various sources described in this Policy, including third-party sources and public sources, and use or disclose it for the purposes identified above.

At BrainRocket, we are committed to protecting your privacy and ensuring you have full control over your personal data. Below is an overview of your rights under the GDPR, which we fully uphold. If you have any questions or wish to exercise any of these rights, please contact our Data Protection Officer at dpo@brainrocket.com.
• Right to be Informed: You have the right to receive clear, transparent, and easily understandable information about how we use your personal data. This right is fulfilled through the provision of this Privacy Notice, which details the specifics of our data processing activities.
• Right of Access: You can request access to your personal data to verify the lawfulness of the processing.
• Right to Rectification: If the personal data we hold about you is inaccurate or incomplete, you have the right to correct it.
• Right to Erasure (Right to be Forgotten): You can ask us to delete or remove your personal data when there is no compelling reason to continue processing it.
• Right to Restrict Processing: You can block or suppress further use of your personal data under certain conditions.
• Right to Object: You have the right to object to our use of your personal data for particular purposes, such as direct marketing.
• Right to Data Portability: You can move, copy, or transfer your personal data from our database to another. We will facilitate this transfer in a secure, machine-readable format.
• Rights Related to Automated Decision Making Including Profiling: You have the right not to be subject to decisions based solely on automated processing, including profiling, which has legal effects concerning you or similarly significantly affects you. You can request human intervention, express your point of view, and contest the decision. However, we do not perform automated decision-making or profiling using your personal data.
• Right to Lodge a Complaint: If you believe that we have infringed your rights, you have the right to complain to the Cypriot Data Protection Authority, which can be contacted at:
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Office of the Commissioner for Personal Data Protection
Kypranoros 15, Nicosia 1061, Cyprus
Tel: +357 22818456
Fax: +357 22304565
Email: commissioner@dataprotection.gov.cy

We encourage you to contact us first to seek a resolution before you lodge a complaint.

Our commitment to protecting your personal data involves implementing the highest industry standard security processes and systems. We use secured HTTPS protocol for communication between the Website and your browser, ensuring that all data transmitted is securely encrypted. In addition, our secure servers are safeguarded with advanced firewall technology. We store your personal data within the European Union, on encrypted servers and/or with certified data centers compliant with the "ISO/IEC 27001 - Information security management" standard.
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Despite these precautions, the security of data transmitted over the Internet can never be guaranteed. Data may be transmitted across international borders even when the sender and receiver are in the same country. We cannot be held responsible for any compromise of data before it reaches our system.

Data Retention
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We only process your personal data for as long as is necessary for the purposes for which it was first collected. Your personal data will be retained for as long as we have a relationship with you (for example, evaluating employment opportunities or answering your queries) and up to one (1) year after that. Data used to provide you with information on our offers, industry events, and other news and products of ours and our affiliates will be processed until you indicate that you no longer wish to receive such information.
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When we have no ongoing legitimate business need or lawful legal ground to process your personal data, we will delete, anonymize, or aggregate it. If this is not possible (for example, because your personal data has been stored in backup archives), we will securely store your personal data and isolate it from any further processing until deletion is possible. If you want to know more about retention periods applicable to your particular circumstance, please contact us using the details provided in the contact section below.
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Sharing Your Personal Data
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We may share your personal data with competent authorities having jurisdiction over us. Such disclosures will only be made when permitted or required pursuant to the Data Protection Laws and/or other legislation applicable to us.
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We may share your personal data with other companies in our corporate group – parent companies, subsidiaries, and sister companies. As our processors, these companies will process your personal data on our behalf on the grounds and for the purposes listed in this Privacy Policy.
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We may share your personal data with other selected third parties including but not limited to:
• IT and related service providers and their sub-processors engaged in operating our Website, such as service providers contracted to store your personal data (such as Amazon Web Services);
Analytics, business intelligence partners and search engine providers and their sub-processors, such as Google Analytics;
• Our lawyers, advisors, auditors, and consultants, whom we may engage to advise on any matter which requires them to gain access to personal data.
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Your personal data will only be transferred outside of the EEA when such transfers meet the requirements of the Data Protection Laws. Your Personal Data will never be shared with third parties for marketing purposes (unless you consent to it).
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In the event of a sale, merger, or any other change in ownership or control of our company, your personal data may be disclosed as part of the transaction or during the preparation for such an event. The new owner or controlling entity will be permitted to use your personal data, but only in accordance with the terms outlined in this Privacy Notice, unless you provide explicit consent for other uses.

Children's Privacy
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Our Website is not intended for individuals under 18, and we do not knowingly collect any information from children. If we learn that we have collected or received personal data from an individual under 18, we will delete that information upon awareness or request.
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Our Use of Cookies
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Our Website may place and access certain cookies on your computer or device. A cookie is a very small text file that is placed on an internet user's hard drive. It is generated by a web page server, which is basically the computer that operates a website. The information the cookie contains is set by the server, and it can be used by that server whenever the user visits the site.
We use cookies and similar tracking technologies to ensure the basic functionality of our Website, remember user preferences (including your preferences regarding tracking technologies), improve the provision of our Services to you, maximize the performance of our Sites, provide you with offers that may be of interest to you, measure the effectiveness of our Website, marketing campaigns, and email communications, and personalize online content.
We use various categories of cookies on our site to enhance functionality and improve user experience:
• Essential Cookies: These are necessary for basic site operations and cannot be turned off without affecting our site's functions. Although you can set your browser to block these cookies, doing so may impair website performance.
• Functional Cookies: These cookies provide enhanced functionality and personalization, set either by us or third-party providers whose services we've incorporated into our site.
• Analytics Cookies: These are used to gather data on site visits and traffic sources, helping us to measure and enhance our Website's performance. They enable us to identify the most and least popular pages and observe visitor navigation on the site.
• Targeting Cookies: Set by advertising partners, these cookies track your online activity to deliver targeted advertising on other websites. They include cookies from third-party advertisers and social media platforms.

You can manage non-essential cookies directly through your browser settings. For broader control over cookies, most web browsers offer built-in functionality to block or manage settings. You can find specific instructions for managing cookies in browsers like Firefox, Chrome, Internet Explorer, and Safari through the provided links. Additionally, to manage Flash cookies and more detailed information on cookies, visiting educational resources online can be helpful.

To opt out of interest-based advertising, visit the Digital Advertising Alliance (DAA), Network Advertising Initiative (NAI), and the European Interactive Digital Advertising Alliance (EDAA) websites. Mobile users can set device-based opt-out preferences that limit ad tracking, which must be configured on each device used. Remember, changing devices or browsers or clearing cookies requires resetting these preferences.
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Contact Us
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If you have questions about the Website or this Privacy Policy, please email our Data Protection Officer at dpo@brainrocket.com or by post at 4 Promitheos St., 1st floor, 1065, Nicosia, Cyprus.
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Changes to Our Privacy Policy
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We may change this Privacy Policy from time to time. Changes will be immediately posted on the Website and deemed accepted on your first use of the Website following the alterations in the Privacy Policy. Please check this page regularly to remain up to date with any changes. Where appropriate, we will also notify you by email. If you do not agree with any changes, you must stop using the Website.

Version 1.1
Effective Date: October 2024‍